With the G Suite data migration service, a super administrator can transfer email from one G Suite account to another. To transfer mail and files, login as a G Suite administrator. You now have a copy of data from the former employee’s G Suite account. In some organizations, these files are stored on archival quality storage and kept with the employee’s human resource records. You can check the email, then follow the link to download the archive file(s). Choose Create archive.Īfter the archive is created, Google will send an email to the former employee’s account. The default is 2GB, with options up to 50GB. However, if there is a large amount of data, you may want to increase the maximum exported file segment size. To export all data, leave everything selected. Select the data you wish to export, then choose Next. Open a new incognito browser window, go to, and login with the former employee’s account. Use Google Takeout to save all data linked to the account. You will now have control of the former employee’s account, and will have blocked the former employee’s access to the account data. Choose Your personal info from the home screen, then remove any personal, external email addresses and phone numbers associated with the account. I typically open a new incognito browser window, then go to, and login as the user. Then, login to the former employee’s account and remove any recovery phone or email addresses associated with the account. I also recommend you turn off two-step authentication at this point.Į. Revoke all application specific passwords and all authorized access items listed. Next, return to the user’s main settings page, then scroll down a bit (you may need to choose Show more) to the Security section. Choose Reset sign-in cookies to require the user to re-login all devices.ĭ. Repeat this process for each connected device.ī. Choose either Wipe this account to remove the organization’s data from the device, or Wipe this device to remove all data from the device. Near the end of the account section, you’ll see the mobile devices connected to the account. Login with a G Suite administrator account to the G Suite admin console at, choose Users, select the user’s name, then choose Account. First, remove data from mobile devices connected to the account. Here’s a five-step process that has worked for several organizations. Research: The complexities of multicloud deployments are often worth the benefits, even in uncertain timesĪ G Suite administrator needs to secure the account, save the former employee’s data, and transfer information to other accounts. Get a lifetime of web hosting for just $100 Lenovo presents broadest portfolio in history for cloud and edge drive Email still arrives in their inbox, mobile devices still sync, and all of their Google Drive documents still display the former employee as the file “owner.” Cloud: Must-read coverageĬhallenges and benefits of cloud migration When an employee leaves your organization, their G Suite account remains active until a G Suite administrator takes action.
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